Administrative Assistant

Nairobi Waldorf School is seeking a highly capable and detail-oriented Administrative Assistant to strengthen the effectiveness of the Office of the Director. This role is central to the smooth day-to-day functioning of the school, requiring someone who can juggle multiple priorities while maintaining a warm, professional presence for families, staff, and visitors alike.

The successful candidate will drive operational excellence by managing student admissions, coordinating institutional governance processes, overseeing support services, and providing high-level administrative support to school leadership. If you thrive in a structured yet dynamic educational environment and are passionate about creating efficient systems that serve a community, this role is for you.

• Manage the full student admissions cycle including registration, enrollment, and onboarding of new students.
• Serve as the first point of contact for prospective parents and guardians, responding to inquiries promptly and professionally.
• Schedule and coordinate appointments between prospective families and relevant class teachers or the Parent-Teacher Lead.
• Maintain accurate and up-to-date student files, school databases, and institutional records in compliance with data protection standards.
• Oversee daily office operations including administrative workflows, supply management, and correspondence handling.
• Ensure ongoing compliance with school policies, internal procedures, and relevant regulatory requirements.
• Coordinate and liaise with providers of school support services including transport, catering, grounds maintenance, cleaning, sanitation, and security.
• Support health, safety, and safeguarding procedures in close collaboration with the school nurse and relevant leadership.
• Assist the Director's office in executing key institutional initiatives and strategic planning activities.
• Prepare reports, meeting agendas, minutes, and other governance documents as required.

• Ability to manage student admissions systems end-to-end with accuracy and confidentiality.
• Demonstrated capacity to communicate professionally — written and verbal — with diverse stakeholders including parents, teachers, and regulators.
• Proven track record of maintaining organized filing and records management systems in a busy office environment.
• Competency in coordinating multiple support service providers simultaneously while meeting institutional standards.
• Ability to identify compliance gaps and implement corrective administrative procedures proactively.
• Experience supporting senior leadership with scheduling, reporting, and governance documentation.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and school management or database software.
• Minimum 3–5 years of hands-on administrative experience, preferably within a school or educational institution.
• Bachelor's Degree in Business Administration, Education Administration, Office Management, or a related discipline.

The salary for this position is competitive and commensurate with experience, estimated in the range of KES 70,000 – KES 120,000 per month based on Kenyan market benchmarks for mid-level administrative roles in the education sector. Specific compensation will be confirmed during the hiring process. Benefits typical of a reputable private school environment may include medical cover, a structured work calendar aligned with school terms, and a professional development-supportive culture.

Ideal candidate: You are a seasoned administrative professional with experience in an educational setting. You are highly organized, proactive, and discreet — able to handle sensitive student and family information with care. You bring strong interpersonal skills, genuine enthusiasm for supporting a school community, and the ability to work independently without close supervision.

Do NOT apply if you have fewer than 3 years of relevant administrative experience, are uncomfortable working in a structured institutional environment with strict compliance requirements, or if you do not hold at least a Bachelor's degree in a relevant field.

To apply for this position, please follow these steps:

• Prepare an updated CV highlighting your administrative experience, particularly any school or educational institution background.
• Write a concise cover letter (one page) outlining why you are the right fit for this role at Nairobi Waldorf School.
• Submit your application through the Nairobi Waldorf School's official careers channel or the job platform where this listing was found.
• Ensure your application is submitted before the stated deadline. Only shortlisted candidates will be contacted for interviews.