Bidding Officer

Brites Management is seeking a detail-oriented and commercially astute Bidding Officer to join its procurement and business development function. In this role, you will be the engine behind the company's tender pipeline — identifying opportunities, crafting compelling proposals, and ensuring every submission is compliant, competitive, and strategically positioned to win.

This is a high-impact position suited to a professional who thrives under deadline pressure, understands the nuances of public and private procurement frameworks in Kenya, and can translate technical and financial data into persuasive bid documents. If you have a proven track record in tender management and want to work in a dynamic environment where your contributions directly influence revenue outcomes, this role is for you.

• Monitor public and private procurement portals — including PPRA, institutional websites, and private tender boards — on a daily basis to identify and qualify relevant business opportunities.
• Write, edit, and assemble comprehensive bid documents including technical proposals, financial schedules, and administrative compliance forms to a high professional standard.
• Conduct thorough reviews of tender specifications and instructions to ensure all submissions fully comply with legal, statutory, and client-specific requirements.
• Collaborate with finance and technical teams to develop accurate cost models, competitive pricing strategies, and profitable margin structures for each submission.
• Serve as the central coordination point for internal departments (finance, legal, operations) and external partners during the bid compilation and submission process.
• Analyse contract terms and conditions to identify commercial or legal risks, flagging issues and proposing mitigation strategies before submission.
• Maintain and continuously update a structured repository of tender templates, certificates, company registration documents, past performance records, and reference letters.
• Track all submitted tenders, attend public bid openings, manage post-submission clarifications, and coordinate negotiations where required.

• Must hold a degree in Business Administration, Procurement, Supply Chain Management, or a closely related discipline.
• Must demonstrate at least 3 years of hands-on experience specifically in tender management, bid writing, and engagement with both public and private procurement processes.
• Must be able to interpret and apply regional procurement laws, Kenya's Public Procurement and Asset Disposal Act, and standard commercial contract frameworks with confidence.
• Must produce technically accurate, clearly structured, and persuasive written proposals with minimal supervision — advanced technical writing is non-negotiable.
• Must perform accurate financial computations, cost estimations, and pricing model development in collaboration with finance teams.
• Must manage multiple concurrent bids, prioritise effectively under tight deadlines, and maintain meticulous attention to detail throughout.
• Must be proficient in ERP systems, e-procurement portals, and advanced MS Office tools — particularly Word for document formatting and Excel for costing templates.

This position offers a gross monthly salary of KES 50,000, in line with mid-level procurement roles within the Kenyan market. Additional benefits are subject to the company's standard HR policy and may include statutory contributions (NHIF, NSSF, PAYE) and performance-based incentives.

Ideal candidate: A procurement or business development professional with at least 3 years of dedicated tender and bid management experience, strong writing skills, financial acumen, and an in-depth understanding of Kenya's procurement regulatory environment. You are highly organised, deadline-driven, and take pride in producing error-free, winning proposals.

Do NOT apply if: You have no prior experience in bid writing or tender management, if your background is solely in general purchasing or supply chain operations without proposal writing exposure, or if you struggle to work independently under tight turnaround timelines.

To apply for this position, follow the steps below:

• Prepare an updated CV clearly highlighting your tender management experience, types of bids handled, and any notable wins.
• Write a brief cover letter (one page maximum) outlining why you are the right fit for this role.
• Submit your application through the Brites Management official recruitment portal or the job board where this listing was found.
• Shortlisted candidates will be contacted for an initial screening interview, followed by a practical bid writing assessment.
• Only shortlisted applicants will be contacted. If you do not hear back within 14 days of the closing date, consider your application unsuccessful.