Executive Assistant to the CEO

Space for Giants, a leading international conservation organisation dedicated to protecting Africa's great wildlife landscapes and elephant habitats, is seeking a highly capable and discreet Executive Assistant to the CEO based in Nanyuki, Kenya. This is a pivotal role within the Office of the CEO, providing comprehensive, proactive, and confidential administrative and strategic support to the Chief Executive Officer, the Board of Directors, and the Executive Team.

The ideal candidate will be a polished professional who anticipates needs before they arise, manages complexity with calm efficiency, and serves as a trusted ambassador for the CEO's office. You will be the connective tissue between the CEO and the wider organisation, major donors, international partners, and board members — ensuring every engagement is seamless and every communication reflects the highest standards of the organisation.

• Proactively manage the CEO's calendar, prioritising appointments, resolving scheduling conflicts, and ensuring the CEO's time is optimally allocated to strategic priorities.
• Arrange comprehensive local and international travel logistics for the CEO, including itineraries, visa applications, accommodation, and ground transport.
• Monitor, draft, prioritise, and follow up on the CEO's correspondence — emails, letters, and formal communications — acting as a gatekeeper and representative of the Office of the CEO.
• Prepare detailed briefing materials, background documents, and talking points ahead of all CEO engagements, meetings, and external appearances.
• Organise Board and Senior Management Committee meetings, including logistics, agenda preparation, minute-taking, and tracking of action points to completion.
• Maintain accurate and well-organised filing and document retrieval systems for the CEO's office.
• Coordinate closely with the Chief of Staff on workflow prioritisation, cross-functional coordination, and delegated tasks across the Office of the CEO.
• Serve as the primary point of contact for the Board of Directors, major donors, partners, and SFG staff, maintaining respectful and professional relationships at all times.
• Handle sensitive and confidential information with absolute discretion and sound judgment.
• Support special projects and ad hoc assignments as directed by the CEO or Chief of Staff.

• Demonstrate at least 5 years of experience providing high-level executive or personal assistant support to a C-suite leader, ideally within an NGO, INGO, or international organisation.
• Manage complex multi-time-zone calendars and international travel arrangements independently, without requiring step-by-step supervision.
• Draft professional, polished correspondence in English on behalf of senior leadership, adapting tone and style to different audiences including donors, board members, and government officials.
• Operate with a high degree of confidentiality and exercise sound, independent judgement in sensitive situations.
• Produce clear, accurate meeting minutes and track action items through to resolution.
• Navigate competing priorities and manage multiple deadlines simultaneously in a fast-paced, mission-driven environment.
• Build and maintain effective working relationships across cultures and seniority levels, including with international board members and major donors.
• Demonstrate strong proficiency with productivity tools (Microsoft Office 365, Google Workspace, video conferencing platforms, and document management systems).
• Hold a Bachelor's degree (BA/BSc/HND) in a relevant field such as Business Administration, Communications, or a related discipline.

Space for Giants offers a competitive compensation package commensurate with experience and in line with INGO salary scales in Kenya. The estimated monthly salary range for this role is KES 150,000 – 250,000. While specific benefits were not detailed in the posting, INGO roles of this seniority in Kenya typically include medical cover, annual leave, and a supportive working environment aligned with conservation values.

Ideal candidates are experienced executive assistants who thrive behind the scenes, take pride in flawless execution, and are passionate about conservation and wildlife protection. You are discreet, proactive, exceptionally organised, and comfortable working with high-profile stakeholders in an international setting. You are based in or willing to relocate to Nanyuki, and you are energised by being part of a mission-driven organisation making a tangible difference for Africa's elephants and ecosystems.

Do not apply if you have fewer than 5 years of direct C-suite support experience, if you require heavy supervision to manage competing priorities, or if you are uncomfortable with the confidentiality demands of a senior executive support role.

• Visit the Space for Giants careers page or the platform where this role is listed.
• Prepare an updated CV and a tailored cover letter addressed to the hiring team, clearly highlighting your experience supporting C-suite executives and managing complex logistics.
• Submit your application through the official application portal or as directed in the job listing.
• No deadline has been specified — apply as soon as possible, as the role may close once a suitable candidate is identified.
• Important: Never pay any fee for certificates, assessments, or notarisation as part of any recruitment process. When in doubt, contact Space for Giants directly.