Project Coordinator – Chronic Disease Initiative

The Kenya Diabetes Management & Information Centre (DMI Centre) is seeking a results-driven and experienced Project Coordinator to lead the day-to-day coordination of its Chronic Disease Initiative in Communities (CDiC) programme. This is a pivotal role within a respected NGO that is at the forefront of non-communicable disease (NCD) management in Kenya, working across multiple health facilities and community sites to improve patient outcomes.

The successful candidate will serve as the operational backbone of the CDiC project, ensuring smooth execution of activities across supported sites, maintaining rigorous data quality standards, and fostering strong relationships with site teams, distributors, and digital health partners. If you are passionate about public health, experienced in multi-site project coordination, and thrive in a fast-paced NGO environment, this role is for you.

• Develop and oversee the implementation of project work-plans, ensuring full alignment with timelines, budgets, and donor expectations.
• Coordinate project activities across all supported sites and provide hands-on technical support to site-level teams.
• Receive, process, and track supply orders from project sites, ensuring timely restocking and monitoring of usage patterns.
• Liaise proactively with project distributors to plan and execute cost-efficient, timely distribution of supplies to all sites, minimising redundant logistics trips.
• Conduct regular phone and email follow-ups with sites to track activity progress, resolve emerging operational issues, and monitor project indicators.
• Sensitise site leadership and relevant departmental staff on CDiC objectives, implementation procedures, and reporting requirements.
• Develop and disseminate standardised project SOPs covering supply requests, beneficiary enrolment and support, and data reporting workflows.
• Prepare and submit accurate, timely site-level updates, progress reports, and relevant documentation to internal and external stakeholders.
• Support supervisory site visits and diligently follow up on resulting action points and recommendations.
• Facilitate project meetings, ensuring clear and organised documentation including minutes, attendance records, and follow-up actions.
• Collaborate closely with the project data clerk, DMI M&E officer, and digital health partners to ensure accurate data capture, analysis, and use for decision-making.
• Coordinate periodic data quality audits and service quality assessments across CDiC sites, driving compliance with project standards and supporting corrective actions to improve service delivery and patient outcomes.

• Must hold at minimum a Diploma in a health-related field and demonstrate five or more years of hands-on technical assistance experience in health and development projects.
• Must have direct experience working within NCD programmes — candidates without this background will not be considered.
• Must demonstrate the ability to manage and engage multiple stakeholders simultaneously, including government health facilities, NGO partners, and donors.
• Must be able to develop and monitor project work-plans, track budgets, and produce high-quality donor reports independently.
• Must be proficient in coordinating supply chain logistics and vendor communications in a health programme context.
• Must demonstrate experience facilitating training and sensitisation sessions for health facility staff and community partners.
• Must be capable of conducting data quality audits and translating findings into actionable improvement plans.
• Strong written and verbal communication skills in English and Swahili are required; ability to produce polished reports and SOPs is essential.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with digital health data tools or DHIS2 is an added advantage.

DMI Centre offers a competitive remuneration package commensurate with NGO sector standards and the candidate's qualifications and experience. The estimated monthly salary range for this position is KES 100,000 – 180,000. Specific details, including any allowances and benefits, will be discussed during the selection process.

Ideal candidate: A proactive and detail-oriented public health professional with a strong background in NCD programme coordination, proven multi-stakeholder management skills, and a demonstrated ability to work independently across geographically dispersed project sites. You are comfortable balancing logistics, data quality, and reporting responsibilities simultaneously.

Do not apply if you have fewer than five years of relevant technical experience, have no prior exposure to NCD or chronic disease programmes, or are unable to commit to frequent site-level engagement. This is not an entry-level position.

• Prepare an updated CV and a tailored cover letter addressing your experience in NCD programmes and multi-site project coordination.
• Submit your application through the DMI Centre's official recruitment channel or the job platform where this vacancy is listed.
• Ensure your application clearly highlights your years of experience, specific NCD programme roles held, and any relevant technical achievements.
• Only shortlisted candidates will be contacted for interviews. DMI Centre is an equal opportunity employer.