Executive Assistant

Premier Hospital, an 82-bed specialized facility located in Nyali, Mombasa, is seeking a highly capable and discreet Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. This is a critical role within a fast-paced, patient-centred healthcare environment where precision, initiative, and professionalism are non-negotiable.

The ideal candidate will serve as the operational backbone of the executive office, ensuring seamless coordination across leadership functions, board governance processes, and organisational communications. You will work closely with C-suite executives, enabling them to focus on high-impact decisions while you manage the infrastructure that keeps operations running smoothly.

• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements with minimal oversight.
• Prepare high-quality correspondence, reports, presentations, and briefing documents on behalf of senior leadership.
• Coordinate board meetings, including agenda preparation, minute-taking, document distribution, and follow-up on action items.
• Act as a primary point of contact between the executive office and internal departments, external partners, and stakeholders.
• Monitor and manage executive communications, ensuring timely responses and escalation of urgent matters.
• Conduct research, compile data, and synthesise information to support executive decision-making.
• Maintain confidential files, contracts, and organisational records with strict attention to detail and discretion.
• Track deliverables and project timelines, following up with relevant teams to ensure accountability.
• Coordinate logistics for leadership retreats, stakeholder engagements, and hospital-wide events.
• Support the implementation of administrative systems and process improvements within the executive office.

• Must hold a Bachelor's Degree in Business Administration, Management, Communications, or a closely related field.
• Must demonstrate at least 5 years of hands-on experience supporting C-level executives or senior leadership teams within a complex, multi-stakeholder organisation.
• Must be able to produce polished executive-level documents, reports, and presentations independently using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must have directly managed board governance processes — including agenda setting, minute-taking, and resolution tracking — with verifiable examples.
• Must demonstrate strong analytical thinking, able to distil complex information into clear, actionable summaries for executive consumption.
• Must be proficient with digital collaboration tools (e.g., Microsoft Teams, Google Workspace, Zoom) and able to onboard quickly to new platforms.
• Must exercise exceptional discretion when handling sensitive organisational, financial, or personnel information.
• Must possess strong interpersonal and communication skills — written and verbal — to interface credibly with senior internal and external stakeholders.
• Must be highly organised, self-driven, and able to manage competing priorities in a deadline-intensive environment.

Premier Hospital offers a competitive remuneration package commensurate with experience and qualifications. Based on Kenyan market benchmarks for senior administrative professionals in the healthcare sector, the estimated monthly gross salary for this role falls between KES 120,000 and KES 220,000. Specific compensation will be discussed during the interview process.

Ideal Candidate: You are a seasoned executive support professional who thrives behind the scenes, anticipates the needs of leaders before they arise, and takes pride in flawless execution. You have a healthcare or corporate background, are comfortable in a structured yet dynamic environment, and understand that your effectiveness directly enables the organisation's mission. You are polished, proactive, and politically astute.

Do NOT apply if: You have fewer than 5 years of direct C-suite support experience, are uncomfortable handling highly confidential information, require extensive supervision to manage your workload, or lack demonstrable experience with board governance and executive-level reporting.

Interested and qualified candidates should submit their applications through the Premier Hospital careers portal or the job platform where this listing was found. Your application should include:

• An updated CV clearly indicating your executive support experience and key achievements.
• A cover letter addressed to the HR Manager, explaining why you are the right fit for this role.
• Copies of relevant academic and professional certificates.

Applications are reviewed on a rolling basis. Only shortlisted candidates will be contacted. Deadline: 1st July 2026. Do not pay any fees at any stage of this recruitment process.