Senior Associate - Grants and Partnerships

Precision Development (PxD) is a data-driven agricultural organisation dedicated to improving the livelihoods of smallholder farmers across the globe through scalable, climate-smart solutions. As the Senior Associate – Grants and Partnerships, you will sit at the operational heart of PxD's fundraising function, ensuring that the organisation's growing portfolio of donor relationships and grant commitments is managed with precision, professionalism, and proactive foresight.

Based in Nairobi, this is an exciting opportunity for an organised and analytically minded professional who wants to build a meaningful career in international development fundraising. You will work closely with senior leadership, programme teams, and country offices to keep reporting on track, funder relationships warm, and proposals sharp. There is clear and intentional scope to grow into direct funder relationship management and independent proposal drafting as you develop in the role.

• Own and actively maintain PxD's CRM system (Insightly), ensuring funder records, relationship notes, pipeline data, and engagement history are accurate, current, and consistently used across the organisation.
• Track all reporting deadlines, grant milestones, and submission requirements across the active portfolio, flagging risks to senior leadership well in advance.
• Manage internal reporting workflows — communicating timelines to leadership, programme, and country teams, coordinating inputs from multiple stakeholders, and ensuring internal review and external submission deadlines are consistently met.
• Develop and maintain internal templates for grant reports and proposals, annotating and partially populating them to give contributors a clear, efficient starting point.
• Coordinate due diligence requests and keep organisational documentation — including registration documents, financial statements, policies, and safeguarding frameworks — up to date and readily accessible.
• Support the quality-checking and preparation of funding proposals, ensuring all required organisational information is accurately represented and all submission requirements are met.
• Prepare accurate, well-synthesised briefing materials for funder meetings, field visits, and fundraising events, drawing on knowledge of funder priorities and relevant PxD programme updates.
• Coordinate logistics for funder visits and events, including scheduling, itineraries, travel arrangements, and post-visit follow-up actions.
• Support relationship management by tracking engagement history, drafting routine funder correspondence, and ensuring timely follow-up across the pipeline.
• Conduct prospect research to support funder diversification, identifying new funding opportunities aligned with PxD's strategic priorities.

• Demonstrated ability to manage complex, multi-stakeholder administrative and coordination workflows with a high degree of accuracy and reliability.
• Proven experience maintaining CRM systems or equivalent databases, with the ability to enforce consistent data hygiene practices across teams.
• Track record of coordinating grant reporting or project reporting processes — tracking deadlines, chasing inputs, and ensuring timely delivery.
• Ability to synthesise information from multiple sources into clear, professional briefing documents, correspondence, and internal communications.
• Strong written communication skills, with the ability to draft and quality-check professional documents including donor correspondence, reports, and proposal sections.
• Competence in conducting desktop research on institutional funders, foundations, and bilateral donors, including understanding funding priorities and eligibility criteria.
• Proven ability to coordinate logistics for events, visits, or meetings involving multiple stakeholders and tight timelines.
• At least 2–3 years of experience in grants management, programme coordination, fundraising support, or a closely related role within the NGO, INGO, or development sector.
• Bachelor's degree in development studies, international relations, project management, business administration, or a related discipline.

PxD offers a competitive compensation package aligned with INGO market rates in Kenya. Based on the seniority and scope of this role, the estimated monthly gross salary range is KES 150,000 – 250,000. PxD is a mission-driven organisation that invests in its people and offers opportunities for professional growth and advancement within the grants and partnerships function. Specific benefits will be disclosed during the recruitment process.

This role is ideal for a detail-oriented, self-driven professional with 2–3 years of experience supporting grants or fundraising operations in the development sector. You are comfortable managing multiple deadlines simultaneously, thrive in a collaborative remote-friendly environment, and are motivated by the opportunity to grow into a more strategic fundraising role over time. You take ownership of administrative systems without being prompted and communicate proactively when risks arise.

This role is NOT suited for candidates who have no prior exposure to grant management or donor-facing work, those who prefer purely programmatic or field-based roles, or those seeking an immediate senior strategy position with no administrative responsibilities.

• Prepare an up-to-date CV clearly highlighting your grants, CRM, and reporting coordination experience.
• Write a concise cover letter (no more than one page) explaining your interest in PxD's mission and how your background equips you for this specific role.
• Submit your application through PxD's official careers portal or the platform where this posting was listed.
• No deadline has been specified — apply as soon as possible, as shortlisting may begin on a rolling basis.
• Do NOT pay any fee at any stage of the recruitment process. PxD will never request payment for applications, assessments, or onboarding.